Director, Financial Aid (Philadelphia Campus)
United Lutheran Seminary Mission Statement:
Unifying, Learning, Serving: United Lutheran Seminary is a welcoming and diverse learning community equipping people to proclaim the living Gospel for a changing church and world.
United Lutheran Seminary strives to foster an environment that enables all students, faculty and staff to embrace the spirit of ULS and contribute at the highest possible level to support the mission of the Seminary. ULS seeks a Director of Financial Aid who is energized by the opportunity to provide world-class customer service to our students as a member of the Student and Enrollment Services Team.
The Director, Financial Aid will become a member of a community of faculty, staff, students and constituents committed to its mission as an educational institution (Seminary) of the Evangelical Lutheran Church of America (ELCA), guided by its Christian Faith.
· Reporting to the Dean & VP of Academic Affairs and Student Services, the Director,Financial Aid will coordinate all financial aid programs, ensuring compliance with all federal, state, and institutional financial aid regulations, policies,and procedures, including the federal work-study program.
· Monitor,approve, and/or revise all financial aid packaging for all qualified applicants in accordance with federal, state, institutional, and other policies and procedures.
· Oversee the Satisfactory Academic Progress (SAP) and Return of Title IV Funds processes. Oversee coordination of student loan processing between students,federal government, and the institution. Oversee Title IV refunds and repayments, including U.S. Department of Education and National Student Loan Data System notifications. Work with Business Office and student accounts personnel to ensure accurate and timely exchange of information and awards between school information systems. Oversee reconciliation process.
· Administer appeals process related to SAP and Special Circumstances. Notify students of appeal outcomes and counsel students on available options.
· Implement,modify, and maintain the application intake and tracking process for proper documentation of all awards for audit trail. Maintain fund control records in accordance with funding level limitations. Assist in the completion of federal, state, and institutional reports including applications for federal funding and reports on the expenditures of funds allocated, such as the FISAP. Coordinate internal reconciliation efforts and prepare reports for reviewing entities, such as auditors, program reviewers, and accreditation teams.
· Develop and conduct financial aid presentations and participate in outreach activities,such as New Student Outreach, Orientation, Registration, Financial Aid workshops, etc. Meet with prospective students when they visit campus.
· Update all publications (website, college catalog, and other media) relating to financial aid, such as financial aid applications, forms used for tracking applications, correspondence forms, and brochures. Provide training and materials to seminary staff regarding the financial aid process.
· Counsel and advise students regarding financial need and recommend financial aid solutions and resources. Research, coordinate and communicate to student’s scholarship opportunities that are not campus-based.
· Maintain,research and document information regarding Cost of Attendance as needed.
· Maintain current knowledge of college financial aid policies, procedures, and programs.Attend trainings/conferences as necessary to keep knowledge current. Recommend and implement revisions to policies and procedures to ensure compliance with federal and state laws, regulations and college policies related to financial aid and scholarships.
· Assist advancement staff in managing, awarding and acknowledging gifts designed for scholarships.
· Provide information and data as needed to the Accrediting bodies i.e. Middle States Commission on Higher Education and the Association of Theological Schools.
· Other responsibilities as assigned.
Travel:30% (expected to be a regular presence on both campuses)
· Must have a bachelor’s degree and 5-8 years of functional financial aid experience required, or a satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform the above duties.
· Broad knowledge of federal financial aid programs, including federal work-study, and record-keeping requirements.
· Working knowledge of higher education student information systems. experience with Empower preferred.
· Ability to communicate effectively both verbally and in writing.
· Ability to work independently and as part of a project team to meet deadlines.
· Experience with Empower.
· Knowledge of ELCA or other major Christian denominations.
Interested applicants: Email resume and cover letter to HR@ULS.edu
Note: Only qualified candidates will be contacted.
United Lutheran Seminary is an Equal Opportunity Employer